Request for Quotation on Baramen
What is a Request for Quotation (RFQ)?
A Request for Quotation (RFQ) is your gateway to finding the ideal suppliers for your needs. Simply click on the “Request for Quotation” option, fill in the details of the product you’re interested in, and hit “Submit.” Your RFQ will be sent to a network of suppliers on the platform, ready to meet your requirements.
Once your request is submitted, suppliers will respond with their proposals. You can easily compare and assess these offers and engage in direct conversations with sellers through Baramen’s chat feature to clarify any questions or negotiate terms. After evaluating all the options, select the best proposal and place your order. Plus, you can effortlessly track the status of your request at every step.
To enhance your purchasing experience, we strongly recommend using Baramen’s secure payment gateway. When you pay through Baramen, your order amount is securely held in escrow until the entire order process is finalized and the goods are delivered.
Submit a request and receive multiple proposals, streamlining your sourcing process and ensuring you find the best deal!
Steps to Submit a Request for Quotation (RFQ) on Baramen
Step1- Access the RFQ Form
You can easily reach the Request for Quotation (RFQ) option through any of the following methods:
Direct Access from the Homepage: Simply navigate to the top menu on the Baramen homepage and select “Request for Quotation.”
Middle of the Homepage: In the central section titled “One Request, Multiple Product Proposals,” enter your product name and quantity in the orange box. Click “Submit” to access the full RFQ form.
From My Office: On the left-hand menu, go to the “Customer” section, select “Request for Quotation,” and then choose “RFQ” from the dropdown. This will take you to the RFQ information page.
Step2- Complete the RFQ Form
To submit your Request for Quotation (RFQ), please fill out the form below with attention to detail. Follow the guidelines provided beneath each field to ensure accurate and efficient completion.
Product Name (English): Include the product title along with any distinguishing features. As Baramen is a global trading platform, it’s essential to enter your product name in English.
Product Name (Local Language): This field is optional. If desired, you can enter the product name in the official language commonly used in your country.
Product Category: This section displays various industry and product categories. Select the category that best fits your product for better visibility.
Additional Details: Feel free to include information such as color, model, preferred payment method, and any other relevant specifications. Uploading an image, as well as providing a price and currency, are optional but can enhance your request.
Description (Optional): Use this section to highlight any special features, shipping methods, preferred payment options, or other pertinent information related to your request.
Price and Currency (Optional): These fields are optional. If you have a specific price in mind, you can indicate it along with your desired currency.
Quantity: Specify the quantity of the product you wish to purchase.
Unit of Measurement: This refers to the measure by which you want to count the product, such as pieces, cartons, boxes, dozens, grams, rolls, etc. If your preferred unit is not listed, select “Other” and describe your unit in the additional comments field.
Destination Country, Province, and City: Provide the delivery location where you want the goods to be shipped.
Proposal Submission Deadline: Specify the deadline for service providers to submit their proposals. They will only be able to send offers until this deadline, after which no proposals will be accepted.
After completing all the required information, click the “Submit” button to register your request in the Baramen marketplace. Then, relax and wait for proposals from a variety of suppliers!
How to View Your Request Status
To effortlessly check the status of your request, follow these simple steps:
- Access the Customer Menu: Navigate to the right-hand side of the screen and locate the “Customer” section.
- Select “Request for Quotation”: Click on the option labeled “Request for Quotation” to proceed.
- Choose “My RFQs”: From the dropdown menu that appears, select “My RFQs” to view the status of all your requests.
This easy process allows you to stay informed about the progress of your RFQs and receive updates from suppliers in real time.
Step3-Receiving and Reviewing Supplier Proposals
View and Evaluate Proposals: To access the proposals you’ve received, navigate to the right-hand menu in the “Customer” section. Select “Request for Quotation” and then choose “Supplier Proposals” from the dropdown. This will display a comprehensive table of all supplier offers. For detailed information on a specific proposal, simply click the “View” icon.
Communicate with Suppliers: If you need to negotiate terms or clarify details before making a decision, use the “Contact User” button to engage with the seller through Baramen’s chat feature. This direct communication streamlines your discussions and helps ensure mutual understanding.
Accept or Reject Proposals: At the bottom of each proposal, you will find options to either accept or reject the offer. If the proposal aligns with your needs, click “Accept.” If not, simply select “Reject” to dismiss it.
Proceed to Payment: Upon accepting a proposal, you’ll be directed to the next step: processing the payment for the invoice. This ensures a seamless transition to finalizing your order.
Step4- Paying the Invoice Amount
After accepting the selected proposal, you will need to proceed with the payment as per your agreement with the supplier. For a secure transaction, we strongly recommend using Baramen’s secure payment gateway. Payments made through this system will be held in escrow until the order is fulfilled and the goods are delivered. Please note that Baramen cannot be held liable for transactions conducted outside this secure payment process.
Once you’ve completed your payment, please provide the necessary details in the comments section and upload your payment receipt along with any relevant documents. After that, click the “Payment Completed” button.
If you choose to cancel your order, make sure to do so before making any payment by clicking the “Cancel” button and providing your reasons. Keep in mind that once the payment has been processed, you will no longer have the option to cancel your request.
By utilizing Baramen’s secure payment system, you will be redirected to the payment gateway, and a confirmation of payment will be sent to the supplier. The next step will involve the preparation of your order. If you opt for other payment methods, selecting the invoice payment option will initiate the next step, which requires payment confirmation from the supplier.
Step 5- Order Preparation and Shipping
After the customer has completed the payment, the seller must also confirm the receipt of funds into their account. If the secure payment gateway provided by Baramen is used, this payment confirmation process will be handled systematically.
Once the payment has been confirmed, the seller will proceed with preparing the order. They will ensure that the requested goods are ready for delivery within the specified timeframe as agreed upon with the customer.
Step 6- Receiving the Goods
After the seller has shipped your order, the status of your request will be updated to “Awaiting Delivery.” When the goods arrive, it’s essential to confirm that the delivery matches the specifications outlined in the invoice.
Take a moment to thoroughly inspect the items to ensure they meet your expectations before providing your confirmation. This step is crucial for a smooth transaction and helps maintain quality assurance.
Step 7- Submitting Feedback and Rating
After completing your purchase, you have the opportunity to rate the seller’s performance and the quality of the goods received. Your feedback is invaluable, as it helps maintain high standards within the Baramen community.
Please take a moment to share your thoughts and experiences by providing a rating and writing your comments. This not only assists future buyers in making informed decisions but also encourages sellers to uphold excellent service and product quality.